Office Coordinator

Job Location: Work From Home
 Working Hours: 8:00 AM to 6:00 PM (Monday to Saturday)

Key Responsibilities

Coordinate with suppliers and factories in China, India, Vietnam, Bangladesh, and other sourcing locations.
Send emails to suppliers based on mood boards, design briefs, and product development requirements.
Arrange and coordinate new development presentations from suppliers.
Follow up with factories regarding product developments, samples, and production timelines.
Organize sample selections and coordinate sample shipments from factories.
Negotiate pricing, quotations, and commercial terms with suppliers.
Prepare and place purchase orders with approved suppliers.
Ensure smooth communication between suppliers, factories, and the management team.
Monitor orders from development stage through production and shipment.
Coordinate supply chain activities and track shipment schedules.
Maintain and manage all sourcing, production, and shipment documentation.
Prepare reports, update spreadsheets, and maintain vendor records.
Follow up on pending tasks to ensure deadlines are met.
Support day-to-day administrative and coordination activities.
Required Skills

Excellent written and spoken English communication.
Strong email drafting and supplier communication skills.
Good negotiation and coordination abilities.
Strong organizational and follow-up skills.
Proficiency in Microsoft Excel, Word, and email management.
Ability to work independently and manage multiple tasks.
Previous experience in merchandising, sourcing, export, or supply chain coordination is preferred.
Mandatory Requirements

Personal Laptop/Desktop.
Reliable High-Speed WiFi/Internet Connection.
Quiet and professional work environment.
Available during working hours with prompt response to emails and calls.
Preferred Experience

Merchandising
Sourcing & Product Development
Supply Chain Coordination
Import/Export Documentation
Vendor Management
Factory Coordination
Position Type