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BASIC

Project Administrator

Ice
Hyderabad
Posted on: 23 Aug 2021

Job details

  • NATURE OF JOB Remote — WFH
  • CATEGORY Admin / Product
  • SALARY RANGE Best in the industry Annual
  • EXPERIENCE 1 – 3 Years
  • JOB TYPE Full Time
  • REGIONAL PREFRENCES India
  • NO. OF VACANCIES 1

Desired skillset

Job description

Job Description

< u>< strong>The Project Administrator is a junior level position within ICE’s global Infrastructure PMO providing project coordination support across various ICE businesses. PMO Management will provide the Project Administrator with assignments specific to projects or other activities that support the PMO. This is a junior level position with opportunity for increased responsibilities and advancement based upon performance.

Responsibilities
< u>< strong>
  • Schedule project meetings, record and distribute meeting notes and other project documentation as requested, ensure project documents are stored appropriately and in a timely manner < li>
  • Schedule other ad hoc meetings for engineering managers and related to projects, record and distribute meeting notes < li>
  • Potential to facilitate project meetings and or manage small projects independently < li>
  • Support regular project reporting < li>
  • Track Service Now tickets, including executing ServiceNow reports to track details of progress made on specific tickets related to projects, and following up with teams as needed < li>
  • Assist with linking tickets to projects < li>
  • Proactively learn and use standard PMO tools and templates for documents, reporting and communication < li>
  • Assist in creating schedules and plans of activity and deliverables, tracking and update < li>
  • Regularly monitor published project timelines and alert project manager of potential delays < li>
  • Summarize technical details from engineers to present high-level progress made on specific project tasks milestones < li>
  • Provide support to the PMO through document control, data analysis, helping identify trends, performance indicators, and opportunities gaps
    < li> < ul> Skills
    < u>< strong>
    • Must be experienced in MS Office O365 (Word, Excel, PowerPoint) - formatting documents in Word, Excel to organize and summarize data and PowerPoint for reporting or presentations. Also MS Outlook (e-mail, meeting scheduling) < li>
    • Benefit if also experienced with collaboration tools; Teams, Workspace or SharePoint, Jira and ServiceNow. < li>
    • Prior experience with Microsoft Project or other similar project scheduling tools is a plus. < li>
    • Strong verbal communication skills; Clearly outline ideas, questions, project task status accurately and concisely. Prior experience facilitating meetings, training, or other forms of public speaking are a plus. < li>
    • Strong written communication skills; ability to correctly, concisely and accurately record meeting notes, convey questions, consolidate and summarize responses to information gathering exercises. Prior experience writing status reports, executive summaries is a plus. < li>
    • Identifying, escalating and tracking issues and risks. < li>
    • Self-starter with a keen interest in learning both the business and the project management organization.
      < li> < ul> Experience
      < u>< strong>
      • Bachelor’s or Associates Degree (Computer Science or Engineering degree of benefit, Technology and Project Certifications are also a plus) < li>
      • 2-3 years in either a junior project management role or project support role requiring verbal and written communications, organizing information and schedules, and balancing shifting priorities. < li>
      • Prior experience working on projects and with technical staff, software development, and non-technical staff are a plus. < li>
      • Experience supporting a team and working with a variety of other teams in remote locations < li>
      • As this is a junior level position, we do not expect candidates to have prior experience with all listed responsibilities and skills but we do expect either experience or a demonstrated aptitude.
        < li> < ul> Characteristics
        < strong>
        • Self-motivated learner < li>
        • Clear communicator < li>
        • Ability to maintain calm when busy < li>
        • Ability to help identify and callout conflicting priorities < li>
        • Ability to maintain a positive mental attitude < li>
        • Performs assigned tasks with an appropriate sense of urgency. < li>
        • Exhibits attention to detail< li> < ul> < div>< body>< html>
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